Subscription Management helps you track, monitor, and control recurring business expenses such as software tools, platforms, and service subscriptions automatically and in one place.

Instead of manually tracking subscriptions across cards, invoices, and spreadsheets, SiFi detects recurring transactions and gives your finance team a single source of truth.

What is Subscription Management?

Subscription Management in SiFi automatically identifies recurring merchant transactions (monthly, quarterly, or annual) and groups them as subscriptions.

This allows you to:

• See all subscriptions in one consolidated view

• Understand ongoing financial commitments

• Track monthly and yearly subscription spend

• Detect inactive or failed subscriptions early

How subscriptions are detected

SiFi automatically detects subscriptions based on:

• Repeated transactions with the same merchant

• Consistent billing intervals (monthly, annual, etc.)

• Similar transaction amounts over time

Once a recurring pattern is confirmed, the subscription will appear on your Subscription Management dashboard.

Note: You do not need to manually add subscriptions.

Subscription statuses explained

Each subscription is categorized into one of the following statuses:

✅ Active

• A recurring transaction is detected

• Payments are occurring as expected

⚠️ Failed

• A subscription payment failed

• This could be due to insufficient balance, expired card, or blocked payment method

⏸ Inactive

• The subscription was previously active

• No recent recurring payment has been detected

These statuses help finance teams quickly identify risk, waste, or required action.

Dashboard overview

The Subscription Management dashboard gives you:

📊 Spend insights

• Last month spend – Total subscription spend in the previous month

• Current month spend – Subscription spend for the ongoing month

📋 All subscriptions view

• A consolidated list of all detected subscriptions

• Filter by Active, Failed, or Inactive

• Quickly understand total ongoing commitments

Why no subscriptions may appear yet

If you see “No subscriptions detected yet”, this usually means:

• No recurring merchant patterns have been identified yet

• Transactions are too recent to confirm a pattern

• Subscriptions were paid only once so far

The system will automatically populate this section once enough data is available.

If you believe a subscription should appear but doesn’t, you can raise a support ticket for review.

Common use cases

Finance teams use Subscription Management to:

• Reduce unused or forgotten subscriptions

• Track SaaS and vendor renewals

• Identify failed payments before services are disrupted

• Support budgeting and forecasting

• Improve spend visibility without manual effort

Best practices

• Review subscriptions monthly to identify unused tools

• Pay attention to Failed subscriptions to avoid service interruptions

• Use insights from this dashboard during budget planning

• Combine subscription insights with card and expense data for a full spend view

Frequently asked questions

Can I manually add or remove subscriptions?

No. Subscriptions are automatically detected based on transaction patterns to ensure accuracy.

Does Subscription Management work for all cards?

Yes. Subscriptions are detected across supported payment methods and cards in SiFi.

Will annual subscriptions be detected?

Yes. Annual and less frequent subscriptions are detected once recurring patterns are confirmed.

Need help?

If you believe a subscription is missing or incorrectly categorized, please raise a support ticket and our team will review it.

Subscription Management is designed to give finance teams clarity, control, and confidence over recurring spend without adding extra work.