πŸ”’ Card Lock for Missing Receipt

πŸ”’ Card Lock for Missing Receipt

To enforce compliance, SiFi can automatically lock cards if receipts are not submitted within a defined number of days.

This ensures:

  • Timely expense reporting

  • Fewer policy violations

  • Better audit readiness

How It Works

  1. SiFi continuously tracks all card transactions.

  2. If the required receipt is not uploaded within the defined timeline, the system automatically locks the card.

  3. The card remains locked until:

    • The user uploads the missing receipt, or

    • An Admin/Finance Manager manually unlocks the card.

Steps to Enable Receipt-Based Card Lock

  1. Go to Settings β†’ Compliance β†’ Submission Policy

  2. Scroll to β€œSet card lock for unsubmitted receipts”

  3. Toggle the switch ON

  4. Under Lock Card After (Days), enter the number of days employees have to submit receipts (e.g., 7 days)

  5. Save the policy

Example Scenarios

  • 7 Days β†’ Employees must upload receipts within a week. If not, their cards are automatically locked until compliance is restored.

  • 30 Days β†’ More flexible, often used for monthly reconciliation cycles.

Unlocking Cards

  • Employees β†’ Upload the missing receipt β†’ Card unlocks automatically.

  • Admins/Finance Managers β†’ Can temporarily unlock cards for business-critical needs.

Best Practices for Admins

βœ… Communicate upfront β€” Inform employees of the policy before enabling.

βœ… Start flexible β€” Begin with a longer timeline (e.g., 14 days) and shorten once employees adapt.

βœ… Send reminders β€” Use bulk notifications to warn employees of upcoming lock deadlines. (Coming soon)


NotesπŸ“Œ Tip for Employees: Upload receipts immediately after making a purchase, it saves time and prevents card interruptions.

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